Invoice Help Index
Invoice
Date Enter the date that the Invoice is created.
Ideally, this is the same as the ship date.
Bill of Lading/Air Waybill No. Enter the Bill of Lading or Air Waybill
number. If shipping with UPS this is the
Shipment ID or Tracking Number of the
lead package.
Invoice Number Enter the Commercial Invoice number
assigned by the exporter.
Purchase Order No. Customer’s order reference number should
be entered here.
Terms of Sale (Incoterm) These terms indicate the rights to the seller
from the buyer. This field is optional, enter
the desired option from the list. Possible
selections are:
CFR – Cost & Freight
CIF – Cost, Insurance & Freight
CIP – Carriage & Insurance Paid
CPT – Carriage Paid To
DAF – Delivered at Frontier
DDP – Delivery Duty Paid
DDU – Delivery Duty Unpaid
DEQ – Delivered Ex Quay
DES – Delivered Ex Ship
EXW – Ex Works
FAS – Free Alongside Ship
FCA – Free Carrier
FOB – Free On Board
Reason for Export Enter from the list of valid reasons why
you want to export the current international
shipment.
Gift
Inter-Company Data
Repair
Return
Sale
Sample
Other (if other is entered, user must be
required to fill in reason).
Shipper Information The shipper or exporter is the person or
company sending an international
shipment. Exporter is the Principle Party
in Interest.
Ship to The consignee is the person or company
who receives the goods for end-use or the
person or company listed on the export
license.
Sold To The Importer/Sold To is the person or
company who imports and pays any duties
due on the current shipment.
Tax ID/VAT No. Enter the tax ID number of the primary
party responsible for the shipment You can
enter any 15 alphanumeric characters.
In the US the Tax ID number is the
person's Social Security Number. If a
business, the Tax ID number is the
business' Employer Identification Number
(EIN).
Telephone No. Enter the phone number. Format for
International Phone Numbers-(country
code) + (city code) + (local phone number).
No. Units Enter the total quantity of each commodity
to be shipped, measured in the units
specified in the Unit of Measure field.
Unit of Measure Enter a unit of measure for the commodity.
If you enter other, you must fill in what the
other unit of measure is in the text field.
Description of Goods Provide a complete description of each
commodity being exported. Include what it
is, what it is made of, and what it will be
used for.
Country of Origin Enter the country in which the good was
manufactured, produced, or grown.
Unit Value Enter the monetary amount used to specify
the worth or price of the current
commodity. Amount should be greater than
zero.
Total Value Enter the Total Value of this commodity.
The Total Value equals the No. of units x
the unit value.
Additional Comments Enter any extra information you want to
record about the current shipment.
Declaration Statement This is the legal explanation, used by
Customs, for the delivering of this
shipment. It must be identical to the set of
declarations actually used by Customs.
Examples of declarations that might be
entered in this field are:
”I hereby certify that the information on
this invoice is true and correct and the
contents and value of this shipment is as
stated above.”
Invoice Line Total Invoice Line Total=sum of the Total Value
of each Line item.
Discount/Rebate Enter your discount to be subtracted from
the sum of the total value on the invoice.
You can enter any value greater than or
equal to zero or less than or equal to the
value of all goods listed on the invoice
Invoice Sub-total Invoice Sub-total = Invoice Line Total -
Discount/Rebate
Freight Charges Enter the cost to transport the shipment.
Insurance Enter the amount the shipper or receiver
pays to cover the cost of replacing the
shipment if it is lost or damaged.
Invoice Total Amount Invoice Total Amount = Invoice Sub-total
+ Freight Charges + Insurance + Other.
Currency Code This value must be US dollars.
Total Number of Packages Enter the total number of packages,
cartons, or containers in the shipment.
Total Weight (LBS or KGS) Enter the total weight of the goods and
including the container(s) specified in
either kilograms or pounds.
